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FREQUENTLY
ASKED QUESTIONS

Have a few questions? You’re not alone, here are some of the things we get asked most often.

If you don’t see what you’re looking for, feel free to reach out to us at theacprojectofficial@gmail.com — we’re always happy to help and address any concerns.

  • Where have you performed?
    We’ve played in a range of venues, from elegant estates around the GTA to luxury hotels, destination weddings, TV studios and even cruise ships before we formed this band. Some venues we're proud to have performed/been booked at are Palais Royale, Arlington Estate, Casa Loma, La Primavera, Candles Banquet, Dreams Convention Centre and many more.
  • Will it be the same musicians I see in your videos?
    Most likely, yes! What you see is who you get. We pride ourselves from being a consistent line-up, so you can expect the same faces, chemistry, and sound that you see in our videos unless something truly unexpected comes up. In those rare cases, we have trusted musicians who’ve rehearsed or played with us and know our sound and style inside out. So you’ll always be in good hands.
  • What happens if a band member gets sick or can’t make it?
    Life happens, but we’re always prepared. In the rare event someone becomes unavailable, we have an extended circle of professional musicians who’ve worked with us and are ready to step in. Your day is too important for last-minute scrambling, and we make sure it never comes to that.
  • What kind of music do you play?
    Our sweet spot is 90s R&B, and 00s crowd favourites with smooth sax and vocal harmonies at the heart. But! We’re also versatile. From Top 40 and soft rock to upbeat party anthems, we’ll work with you to craft a set that fits your vibe and keeps your guests engaged from start to finish.
  • Can we choose the songs you’ll play?
    Absolutely! When our planning stage begins, we’ll ask about your favourite artists, must-have songs, and overall vibe etc. We'll take it from there and shape a setlist around your preferences, while also maintaining creative freedom to read the room and adding in a few crowd-pleasers to keep the energy just right. It’s all about finding the right balance between what you love and what works in the moment for your crowd.
  • Will you learn new songs for us?
    We’re happy to! Up to 4 songs that aren’t already in our repertoire are included with every booking. These are great for special moments like the first dance, or a special performance. If you have more requests, we can learn extra songs for an additional charge to cover rehearsal time. This ensures that we can deliver the highest quality music for your special event.
  • How far in advance are song requests due?
    To make sure everything’s polished, please send them over at least a month in advance so we’ve got time to work our magic! ;)
  • Do you take song requests on the day of the event?
    If it’s a song we already know and it fits the moment, we’ll gladly play it! For anything more specific, it’s best to let us know in advance so we can rehearse and make it shine.
  • How do we book The AC Project?
    Getting started is simple! Just head to our Check Availability page and fill in a few event details. Once we've received your inquiry, we’ll send over a custom quote for your review. If everything looks good and you're ready to move forward, a contract and 30% deposit will officially secure your date!
  • How early should we book?
    As soon as you’re ready! Popular dates especially summer weekends, long weekends and holidays tend to book up 12–18 months in advance. The earlier you inquire, the better chance we have of being available (and helping you with music planning from the start)!
  • Will you hold our date while we decide?
    Once we’ve provided a quote, we typically hold your date for 14 days to give you some time to decide. If you need a bit more time or you're seriously considering us, just let us know, we’ll do our best to give you a heads-up if someone else inquires about the same date.
  • Do you require a deposit?
    Yes! A 30% deposit will secure your date. The remaining balance is due 7 working days before your event.
  • When do you arrive and how long do you stay?
    We typically arrive atleast 3 hours before the event start time for load-in, setup, and soundcheck. All our packages include up to 10 hours on-site, so you won’t need to worry about us being rushed or cutting corners.
  • What if our timeline changes on the day of?
    Not a problem at all! Changes are very common at events so we always stay flexible. Our band coordinator will be onsite to work with your planner and adjust as needed to keep everything running smoothly!
  • Do I need to provide food for the band?
    Yes, a happy band is a well-fed band! :) We kindly ask that a meal is provided for each band member. Performing live music is physically demanding, and having a proper meal helps us stay energized and deliver our best performance for you and your guests. This isn’t just a band thing, it’s actually standard practice for all vendors (like photographers, videographers, and planners) who arrive early, and stay until the end. Most venues and caterers are used to this, and they usually also offer “vendor meals” that are simpler than the guest menu but just as filling. In many cases, your wedding planner or coordinator will collect these details and confirm vendor meals directly with the caterer. But if you’re handling it yourself, feel free to ask your venue about their vendor meal options, they’ll know exactly what you mean. A little vendor fuel goes a long way in keeping your team happy and focused on making your celebration unforgettable!
  • Do you provide contracts and insurance?
    Absolutely. Every booking comes with a clear contract so you know exactly what to expect and no surprises. Many venues also ask vendors to carry liability insurance, and we’re happy to provide proof of coverage upon request. It’s all part of making sure your celebration runs smoothly and worry-free!
  • What happens if we need to cancel or reschedule?
    We know life can be unpredictable, so we’ve built flexibility into our policy. If you need to reschedule due to unforeseeable circumstances or act of God, you may move your booking once at no extra cost, as long as the new date is mutually available and falls within the same season. (For example, moving from an off-season date to a peak-season weekend may involve an additional fee.)
  • Do you travel outside of Toronto?
    Yes, for sure we do! Travel within the GTA is already included in our base package. For venues outside the city, we’ll factor mileage and travel time into your custom quote. If your event is more than 2 hours from Central Toronto, overnight accommodations may be needed for late-night end times. Planning a destination wedding or celebration? We’re definitely open to traveling and can walk you through what that would involve. Just let us know!
  • What do you need from our venue?
    Just a few essentials: Parking for our team Access to power (at least three 15A circuits near the band area) or a power drop Enough space to set up comfortably If it’s outdoors: a level platform with tent coverage and weather protection behind the band Once we know your venue, we’re also happy to connect with the coordinator or A/V team directly to make sure everything’s provided and good to go.
  • Do you provide your own sound system and equipment?
    We bring all our instruments needed for the performance. If your venue doesn’t already have a full P/A system (event grade speakers, subwoofers, mixing console, microphones, stands etc.), we offer professional A/V packages as an add-on, complete with a dedicated sound tech to keep things crisp all night.
  • What is Band A/V Production?
    Band A/V Production a.k.a Band Light & Sounds refers to the sound system and tech setup that supports our live performance, things like event-grade speakers, subwoofers, monitors, microphones, stands, mixing console and a dedicated audio technician to ensure everything sounds great from start to finish. Some venues provide their own A/V, but if not, we can supply professional-grade equipment and an experienced tech as an add-on.
  • What if my venue already includes A/V?
    That’s great! We’re happy to coordinate with your venue’s in-house A/V team. Just a note though, some venue's A/V packages only cover basic needs like speeches or background music. If the setup doesn’t match what’s required for a full live band, we’ll let you know and we can offer a simple upgrade to fill in any gaps.
  • Do you need staging or lighting?
    We don’t require a stage to perform (it’s totally optional!), but it can elevate the look and feel of your event especially in larger spaces or outdoor settings. Basic stage lighting also goes a long way. It not only sets the mood but ensures the band stays visible and well-lit throughout the night. If your venue doesn’t have any, we can include lighting as part of an optional A/V upgrade.
  • Can you work with our DJ?
    Absolutely, we often do! We’ll coordinate with your DJ to make sure transitions are seamless, especially during breaks or when switching from live band to party mode.
  • What happens during your breaks?
    During our short breaks between sets, you won’t be left with silence. If you have a DJ, they typically take over during this time. If you don't have one, you can provide a curated playlist to play through our system.

the soundtrack  to your unforgettable moment starts here.

Now booking for 2026-27.
Let’s start planning the music your guests will never forget. Tell us about your day, we’ll take care of the rest. 

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